Wedding and Special Event General Information

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To answer your questions and ensure the success of your event we have outlined below our suggestions and policies. We look forward to assisting you in planning your event, and to serving you and your guests.

Banquet Facilities and Catering Available 7-days per Week!

Food and Beverages

All food and beverages must be purchased from the Matterhorn. No outside food or beverages may be brought in, with the exception of specialty cakes.

Menus must be submitted at least 2 weeks prior to the function date. An approximate head count is required at that time. Bar service arrangements are also due 2 weeks prior to the function.

Guarantees

A guaranteed attendance figure is required 5 days prior to the function date. This figure will be the minimum number of guests for which you will be charged. You may add to that number up to the function date. You will be charged for the guarantee or actual attendance, whichever is greater.

Deposits and Billing

Upon reserving the Matterhorn, a $1000.00 deposit is required. For Sun-Fri events and groups less than 100, the deposit is $500.00. In the event a cancellation is necessary, 50% of this deposit is refundable if event is canceled in writing more than 6 months prior to the event date.

Deposit is non-refundable if event cancels less than 6 months before event date.  A change in the date from the original contract, after 48 hours, will forfeit 50% of the deposit and require a full deposit for the new date.  50% of the estimated bill for the event is due 30 days prior to the event. This amount is non-refundable.  The balance is due when the attendance guarantee is given.

Tax and Service Charge

7% sales tax and 18% service charge will be added to all items purchased. If your event is tax exempt, please furnish a signed tax- exempt certificate prior to the event.

Security

The Matterhorn reserves the right to require security for any event. Security officers will be supplied by the Matterhorn and charged to the client. Attendance guarantee will determine number of officers required for event.

Room Rents (with food and beverage service)*

East Room – up to 150 guests

 (110 guests w/ dance floor)

Saturday

Sunday - Friday

$300.00

$100.00

Oak Room – up to 100 guests

Saturday

Sunday - Friday

$200.00

$100.00

West Room - up to 250 guests

(225 guests w/dance floor)

Saturday

Sunday - Friday

$600.00

$200.00

East and Oak Rooms – up to 250 guests

(225 guests w/ dance floor)

Saturday

Sunday - Friday

$500.00

$200.00

West and Oak Rooms – up to 350 guests

(310 guests w/ dance floor)

Saturday

Sunday - Friday

$800.00

$300.00

East, Oak and West Rooms – up to 500 guests

 (450 guests w/ dance floor)

Saturday

Sunday - Friday

$1,000.00

$400.00

Saturday Room Minimums

East and Oak Rooms

West Room

West and Oak Rooms

East, Oak, and West Rooms

150 guests

150 guests

250 guests

350 guests

If your function falls below these minimums you will be charged for the minimum number of guests.

All Rentals Include

Room rentals include all table linens, podium and microphone, dance floor, cake cutting and serving, all china, glassware, and flatware. The use of our mirrors, votives, candles, and hurricane chimneys is also included.

 
Use of  our available A/V equipment and Hi-speed Internet access is also included.

Additional Accessories

Risers for head table or stage are available to rent.

- Head table/stage riser for up to 12 guests     $350.00.

- Head table/stage riser for up to 16 guests     $450.00.

Chair covers are also available at prices ranging from $4.25 - $6.00 each.

Are You Looking for Something Different?

- We can create specialty menus and themed buffets for any occasion. Just ask our Event Coordinator!

- Banquet rooms available 7 days a week for breakfast, lunch or dinner!

- Call to have a breakfast or lunch menu sent to you. We have meeting space for up to 600 people – over 12,000 square feet of space for banquets, trade shows, or fundraisers.

Catering Services

Off-premise catering is available to any location. You may use this menu as a guide or we can customize a menu just for you. Prices may vary according to number of guests and location.

Our Restaurants

In addition to the Matterhorn Conference Center, we own & operate two (2) of the area’s finest restaurants. DOC PIERCE’S in Mishawaka and the EAST BANK EMPORIUM in South Bend.

Gift Cards

 Our Gift Cards are an exceptional value as they NEVER EXPIRE and are good at all three (3) of our locations. You may purchase Gift Cards online (here) and at all locations.

* Ask our Event Coordinator for room rents with no food and beverage service.

All published terms and prices subject to change without notice.

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